Enrollment Edge – Colleagues Sharing Expertise

Presentation of core areas and their general processes in Admissions. Primary audience are UHD Admissions Counselors, but all staff are welcome from across the institution.

Instructor: Fernando Lanza
Date & Time: June 5, 2024 from 10am-11:00am
Location: Tour Room – Girard Street Building/Welcome Center
Register: 119276

A high-level walkthrough of Slate GRAD App process and components, helpful queries to help guide graduate admissions/studies staff and colleges as they work applications through the process from submitted to completed to decided to enrolled. Session will include opportunities to ask college/program-specific questions and address issues and concerns.

Instructors: Kristina Raymond
Date & Time: TBA
Location: TBA
Register: 

This session will introduce you to the following: UHD classroom scheduling protocols, classroom schedule production schedule, section creation, combining sections, waitlist functionality, data query and interpretation, and scheduling multi-component courses. This training requires written approval from your Department Chair (you must be in a role that requires you to edit class section data to take this class for security access purposes). Upon completion of training you will be eligible for security access to PS Class Schedule.

Instructor: Shannon Cunningham
Date & Time: January 11, 2024 from Noon-1:00pm
Location: Zoom
Register: Course 117236

In this session, Enrollment Management student workers will receive an overview of FERPA, the FERPA process at UHD, and hear FERPA best practices when working with students and patrons, as well as best practices for document intake and processing. Student workers will also receive training on best customer services approaches and practices, related to the various modalities students and patrons may contact us in.

Instructors: Brenda Duran - Chandra Slaughter
Date & Time: January 12, 2024 from 9:00am-11:00am
Location: ACAD 625
Register: Course 117596

Designed for departmental schedulers with security access to edit the academic schedule in PeopleSoft.  This session will review the requirements for combining course sections ("crosslisting"), how to uncombine, and how to update sections that are contained in a combination without losing data.

Instructors: Shannon Cunningham
Date & Time: February 14, 2024 from 12:00pm-1:00pm
Location: Zoom
Register: Course 117959

This training requires written approval from your Department Chair (you must be in a role that requires you to edit class section data to take this class for security access purposes). Upon completion of training you will be eligible for security access to PS Class Schedule. This session will introduce you to UHD classroom scheduling protocols, classroom schedule production schedule, and adding, editing, and removing sections.

Instructors: Shannon Cunningham
Date & Time: February 14, 2024 from 2:00pm-3:00pm
Location: Zoom
Register: Course 117960

TACRAO sponsored webinar addressing the challenges of residency. TACRAO members only. Sign up to become a member at: https://tacrao.memberclicks.net/tacrao-membership. Registration is required and you will be able to submit questions for discussion in the webinar. Note the webinar is limited to 300 people but it will be recorded. The link to the webinar will be included in your confirmation and you will be required to login as this is for members only.

Instructors: Jason Hale (TACRAO VP for Admissions)
Date & Time: February 19, 2024 from 10:00am-11:00am
Location: Webinar - see Description 
Register: Course 117980

Designed for departmental schedulers with security access to edit the academic schedule in PeopleSoft.  This session will review the steps needed to associate components belonging to multi-component courses. This typically involves associating a lecture to a lab. Session will also cover how to combine multi-component courses so that students can sign up for a single lecture but choose the lab day.

Instructors: Shannon Cunningham
Date & Time: February 20, 2024 from 12:00pm-1:00pm
Location: ZOOM
Register: Course 117996

UHD is proud to welcome Mr. LeRoy Rooker for an in-depth presentation and Q&A session regarding the Family Educational Rights and Privacy Act (FERPA). The American Association of Collegiate Registrar’s and Admissions Officers (AACRAO) Senior Fellow LeRoy Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act, a comprehensive federal law that provides privacy protections for student’s education records.

As the Director of the Department of Education’s Family Policy Compliance Office (FPCO) for 21 years, Mr. Rooker administered laws and policies designed to help protect the rights of America’s 58 million students. Mr. Rooker is well known in the postsecondary world due to his extensive outreach to the higher education community while at the Department of Education, as well as his numerous presentations at the national, state, and regional levels. Mr. Rooker is also a lead editor of the National AACRAO FERPA Guide.

In this UHD presentation, Mr. Rooker will walk staff through an overview of FERPA, its application to various scenarios, as well as engage in a question and answer session with staff regarding specific UHD situations.

Instructors: Leroy Rooker
Date & Time: February 21, 2024 from 9:00am-11:30am
Location: ACAD A350 Auditorium
Register: Course 117997

UHD is proud to welcome Mr. LeRoy Rooker for an in-depth presentation and Q&A session regarding the Family Educational Rights and Privacy Act (FERPA). The American Association of Collegiate Registrar’s and Admissions Officers (AACRAO) Senior Fellow LeRoy Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act, a comprehensive federal law that provides privacy protections for student’s education records.

As the Director of the Department of Education’s Family Policy Compliance Office (FPCO) for 21 years, Mr. Rooker administered laws and policies designed to help protect the rights of America’s 58 million students. Mr. Rooker is well known in the postsecondary world due to his extensive outreach to the higher education community while at the Department of Education, as well as his numerous presentations at the national, state, and regional levels. Mr. Rooker is also a lead editor of the National AACRAO FERPA Guide.

In this UHD presentation, Mr. Rooker will walk staff through an overview of FERPA, its application to various scenarios, as well as engage in a question and answer session with staff regarding specific UHD situations.

This session is only for members of the UHD Enrollment Management Leadership Team.

Instructors: Leroy Rooker
Date & Time: February 21, 2024 from 12:00pm-1:00pm
Location: TDECU Tour Room
Register: Course 117998

UHD is proud to welcome Mr. LeRoy Rooker for an in-depth presentation and Q&A session regarding the Family Educational Rights and Privacy Act (FERPA). The American Association of Collegiate Registrar’s and Admissions Officers (AACRAO) Senior Fellow LeRoy Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act, a comprehensive federal law that provides privacy protections for student’s education records.

As the Director of the Department of Education’s Family Policy Compliance Office (FPCO) for 21 years, Mr. Rooker administered laws and policies designed to help protect the rights of America’s 58 million students. Mr. Rooker is well known in the postsecondary world due to his extensive outreach to the higher education community while at the Department of Education, as well as his numerous presentations at the national, state, and regional levels. Mr. Rooker is also a lead editor of the National AACRAO FERPA Guide.

In this UHD presentation, Mr. Rooker will walk staff through an overview of FERPA, its application to various scenarios, as well as engage in a question and answer session with staff regarding specific UHD situations.

Instructors: Leroy Rooker
Date & Time: February 21, 2024 from 1:30pm-4:00pm
Location: ACAD A350 Auditorium
Register: Course 117997

General overview of Wait List set-up, function, and processes.

Instructors: Rocio Beiza
Date & Time: February 27, 2024 from 9:00am-10:00am
Location: TBD
Register: Course 118016

This session is intended for current Slate users. Attendees will have a hands-on opportunity to navigate the platform and  questions about functionality.

Instructors: Courtney Lundgren and Percy Sandel
Date & Time: March 8, 2024 from 2:00pm-3:00pm
Location: ZOOM
Register: Course 117999

Open to anyone. Learn how to read schedule data exported to Excel. Session will define the various columns of data in this report and learn how to opt-in for a schedule report sent directly to your inbox.

Instructors: Shannon Cunningham
Date & Time: March 13, 2024 from 12:00pm-1:00pm
Location: ZOOM
Register: Course 118000

Canva is a collaborative, graphic design tool that provides access to an expansive library of graphics. Multiple contributors can work together to create content. Additionally, Canva promotes UHD brand consistency by offering branded templates. A Canva skillset will allow you to dramatically amp up your presentations.

Instructors: Dr. Daniel Villanueva
Date & Time: April 4, 2024 from 2:00pm-3:00pm
Location: TBD
Register: Course 118001

Presentation of core areas and their general processes in the Registrar’s Office. Topics cover the following areas: graduation, articulation & matriculation, records and registration.

Instructors: Lisa Lyle, Brenda Duran, Janelle Frasier
Date & Time: April 18, 2024 from 10:15am-11:45am
Location: CSB C100
Register: Course 118857

Review of Transfer Relations Modules. Training transfer relations staff on new business process for area, including system walkthrough of slate. 

Instructors: Elizabeth Villegas, Percy Sandel, and Tiffany Reno
Date & Time: 5/8/2024, 1PM-2PM

Topics covered include Taleo, ePARs, Vouchers, Reqs, Payment works, Concur, Finance Reports

Instructors: Taylor Quinn 
Date & Time: April 4th 2023, 11AM - 1PM
Location: S380Q

Training on how to use the new business process in Microsoft Forms, Approvals and SharePoint for processing ATF request. 

Instructors: : Tiffany Reno 
Date & Time: 3/25/24, 10AM-11:00AM 

Training on how to use the new R2C PowerBI report.

Instructors: Tiffany Reno 
Date & Time: 3/21/2024, 10AM-11:30 AM

Focused session for EM Budgeting staff. Provides an overview of Microsoft Forms/Approval business process.

Instructors: Tiffany Reno 
Date & Time: 2/23/24, 11PM-2PM

Introduction to Slate for the Transfer Relations team. Includes a review of forms and focuses on queries. 

Instructors: Courtney Lundgren and Percy Sandel
Date & Time: 2/21/24, 3PM-4PM) 

Focused session for EM Budgeting staff. Provides an overview of Microsoft Forms/Approval business process.

Instructors: Tiffany Reno 
Date & Time: 2/19/24 12-1 PM

Sessions address how to complete the Business Process, Job Aid, and Process Map templates. Intended for Enrollment Management staff. Session focused on Registrar’s Office processes.

Instructors: Tiffany Reno
Date & Time: 2/15/24, 12-1 PM

Training for Graduation Unit staff on how to process in-house diploma printing (walkthrough of managing the data source and utilizing the mail merge templates).

Instructors: Tiffany Reno 
Date & Time: 1/19/24  1PM-2 PM

FAFSA Fresh Start overview. Difference between FAFSA and TAFSA. Funding sources for FAFSA. Qualifications/eligibility, student impact, program duration. UHD operational impact.

Instructor: Elvira Rodriguez
Date & Time: November 27, 2023 from 2:30pm-3:30pm
Location: ZOOM
Register: Course 117222

Navigate in Campus Solutions, saving favorites (components, queries), preferences, key terms, menu, security definitions/access process and wildcards (search).

Instructor: Rocio Beiza / Saile Palacios
Date & Time: December 5, 2023 from 9am-10:00am
Location: ACAD A625
Register: Course 117219

Learn about the different transcript formats and how they are received. This training will also provide an overview of the various locations where transcripts are stored, including document view and TS130.

Instructor: Dr. Elizabeth Villegas / Lisa Lyle
Date & Time: December 5, 2023 from 3pm-4:30pm
Location: ACAD A625
REGISTER: Course 117223

Prepares end users to update programs, plans, and subplans in the Program/Plan stack. Topics covered include adding, removing, and changing programs, plans, and subplans.

Instructor: Brenda Duran
Date & Time: December 8, 2023 from 2pm-4:00pm
Location: Zoom
Register: Course 117224

Learn how to run, schedule, and extract query data in PeopleSoft. Introduction to the naming convention, top queries used at UHD and functional use of the queries.

Instructor: Tiffany Reno
Date & Time: December 11, 2023 from 12pm-1:00pm
Location: Zoom
Register: Course 117225

Prepare end users to run, view, and interpret the Degree Progress Report (DPR).

Instructor: Joe Barajas
Date & Time: December 12, 2023 from 9am-10am
Location: ACAD A625
Register: Course 117226

Development is well underway, and the launch of the new ApplyTexas System is quickly approaching. The new system will launch on July 1, 2024, for the 2025-2026 academic year application cycle. Between now and July, the Texas Higher Education Coordinating Board (THECB) will provide regular updates to prepare our institutional partners for the launch.

Please join us for a webinar on December 13, 2023, between 11:00 a.m.- 11:45 a.m. CST. The webinar will highlight the expected system changes and timeline so your institution can plan for resource deployment.

To aid in our preparation, we ask that you submit any questions to us in advance at claudette.jenks@highered.texas.gov. 

Please RSVP by Monday, December 11, 2023. After registering, you will receive a confirmation email with information about the webinar.  

Instructor: Claudette Jenks - THECB
Date & Time: December 13, 2023 from 11am-11:45am
Location: Zoom
Register: RSVP

Discussion of weighted semester credit hours. How are these calculated by the THECB?  How does this calculation affect UHD operations?

Instructor: Dr. Daniel Villanueva
Date & Time: December 14, 2023 from 1:30pm-3:00pm
Location: ACAD 625
Register: Course 117238

Learn how to navigate Docuware to review and locate documents for admissions and academic purposes. Participants will explore the document management system by searching for No EMPL ID items, and audit most scanned and indexed processed documents in this records repository.

Instructor: Chandra Slaughter
Date & Time: December 20, 2023 from 9am-10:30am
Location: OMB N621
Register: Course 117237

This class provides an overview of student Texas Residency status. Learn about service indicators and what documents students need to provide to ensure the proper Tuition Exception is placed on student records.

Instructor: Chandra Slaughter
Date & Time: December 20, 2023 from 10:45am-12:00pm
Location: OMB N619
Register: Course 117227

Sessions address how to complete the Business Process, Job Aid, and Process Map templates. Intended for Enrollment Management staff.

Instructor: Tiffany Reno 
Dates:
Transfer Relations   – Completed 11/15/23 
Registrar  – Completed 11/17/23 
ORNT/Web– Completed 11/21/23 
Admissions Completed 12/13/23 
Financial Aid– Completed 12/11/23 
CSS  – Completed 11/21/23 

Are you still trying to figure out how to utilize social media on your campus? Relax. This interactive performance will guide you through the good, bad, and funny ways the University of Houston Downtown Enrollment Management team bridged the gap between student communication, commencement, financial aid, higher education leadership, and more.

Instructor: Antrechelle Nova  
Date & Time: May 24, 2023, noon-1pm